Tag Archives: staff

Earth Day 2012

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I know Earth Day happens every year yet every year I forget to spread the word until it is virtually too late for libraries to plan events and get the word out (in 2010 I posted the day before Earth Day and I’m pretty sure 2011’s post was after Earth day…) Well not this year!

Earth Day is an annual event held to raise awareness and promote action. There are literally thousands of events held world wide to exemplify the commitment communities, cities and countries have to making the earth healthier.

In some communities libraries not only participate in Earth Day events and activities but lead them as well.

Last year I picked up on the Topeka and Shawnee County Public Library’s Green Fair: “get your green on!” Love it.

TSCPL  brought 20 community organizations together, they challenged the community to come up with 150 Green Ideas, the first 200 attendees at the fair received a free lilac bush, there were demonstrations by master gardeners and energy conservationists, a soil tunnel, gigantic wind generator propeller, live music, eo-crafts for the kids, and animals – including the humane society who brought pets for adoption. (I don’t even know what a soil tunnel is! I must learn more!)

The library provided a bit of reader/watcher advisory as well (GREAT list of books and movies to promote at your library as well!)

The library published a “Green Report Card” on itself prior to the event to show they had a serious commitment to the issues: “Does the library practice what we preach – I mean aside from being Topeka’s No. 1 book recycler?”

This wasn’t just an Earth Day celebration. It was an expression of the library’s role in the community as educator, collaborator, partner and leader.

Now while the TSCPL event may sound a bit bigger than you were thinking, no worries. There is a whole spectrum of ideas out there from small to large to choose from, here are just a few.

  • Check around the community to see what other organizations, agencies or government entities are thinking about for an Earth Day celebration. Don’t assume no one else is thinking about this! Joining forces will have a bigger impact and attract an larger audience.
  • Displays in the library could include books and movies on a variety of subjects: gardening, energy conservation, passive design, solar, sustainable food production: caning, pickling, fermentation, enjoying the outdoors, land conservancy, water conservancy, edible flowers, recycling, reusing, reducing…
  • Programs throughout April could carry a “green theme” – at story time, adult book discussions, teen advisory group, etc. in addition to inviting in speakers who specialize in “green” areas.
  • Sponsor a recycling drive for electronics
  • Challenge your staff to find ways to reduce electricity, water and paper goods consumption in the library.
  • Sponsor or participate in a community “clean up” event in a local park, along a highway or waterway.
  • Plant some trees
  • Hungry for more ideas? Check out my post from 2010, 40 Ideas for the 40th Anniversary of Earth Day

Pledge your activities, encourage your patrons to do the same and advertise your commitment to The Earth Day Network’s “billion acts of green” through the library!

Earth Day 2012 is on Sunday, April 22. But feel free to celebrate for the whole month of April or year round!

 

Buildings are for People

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Earlier this week I was at a library presenting a workshop for trustees (not a Greening Your Library session but a very fun Advocacy Boot Camp) in a beautiful community room overlooking Lake Mahopac. As we wrapped up and started to pack up our flip charts, laptop and data projector the next group who had reserved the space – an outside community group – was trickling in and setting up – what a popular place! As we overlapped in this space I overheard a snippet of a conversation that went a little like this:

“Our building is [stupid]. Can you believe the AC (air conditioning) came on today? It was like 3 degrees outside at lunch time! It’s controlled by a computer so we put gel ice packs on the thermostats to trick it and made the heat come on.”

I stopped in my tracks and thought, “She’s right, that is [stupid].” Everyone is losing out. The staff are unhappy and distracted (how long did it take them to come up with the ice pack trick?) which probably shows in their work and customer service habits. The building is confused and it’s systems are not optimized which probably means it costs more to heat and cool the building and increases the likelihood that the equipment will wear out sooner. The potential for damaging the building (what if that ice pack leaks and shorts out the thermostat?) increases when staff start to jerry-rig its systems. All of this adds up to money. Loss of productivity, building repairs, increase oil/gas use, increase electricity use…

Buildings are for people. Your facility operations should take this into account. From whether or not the environmental controls meet the needs of the people in the space to the cleaning products used – we have to find the balance between human comfort, pricing of products, utility costs and the staff time devoted to maintaining the buildings.

In one of my courses for my Sustainable Building Advisor certification a classmate of mine who previously had been a facility manager for a local college shared that in his tenure there the most frequent complaints from the faculty were temperature complaints, too hot in the classroom or too cold. He also said it was more psychological than related to physiology; which he “scientifically tested” by reporting back to complainants that he had made changes to the settings at their request when he really had not. He said 9 times out of 10 they were satisfied when he had actually not made a change at all.

I’ve found that the best facility operations managers are good listeners. They never discount a persons complaint without fully hearing them out, expressing that they will check into the issue and reporting back on actions (or phantom actions) taken to address the issue. Even if it is a phantom temperature change, if the employee is satisfied… great!

In some cases, hopefully not yours, there seems to be a significant disconnect between building occupants (library staff and patrons), building maintenance, and building management. Just as we all get together to identify priorities for services for the community we should also understand the purpose of our library buildings – they are here to serve just as we are.

This dialogue can help optimize your building, your staff and your budget.

Building management is a science unto itself however library directors do have a responsibility to manage all aspects of the library organization. Your building can impact staff productivity and morale and send an unspoken message to patrons. One of my professors in library school once said, “A building in visible disrepair sends an outward message of neglect – will the service inside be much better?”

I guess my point after these ramblings is: Aligning our service priorities with our facility priorities could be a bigger personnel, budgetary and public relations factor than you may think. Food for thought…

Green Team Meeting #3

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Today’s Green Team meeting at MHLS was a little bittersweet.

I’ll start with the sweet, there was lots of it!
1) We reviewed the content for the new staff web page that will orient staff to what we did with their 300+ ideas they submitted as part of the “MHLS Goes Green” Initiative we launched earlier this year.

  • I noticed a bunch of suggestions were for things we already do so I found a gentle way to convey this and coupled that with a list of short term and long term items we’re acting on that people suggested. These are things that take more research or a bucket load, or even handful, of cash that we just don’t have right now. (Thanks NYS Budget.)
  • Summarized the “Recycling Rules” for the building so there’s one central place to double check if it’s ok to recycle paper with staples (it is).
  • A “Demystification of Myths” Q&A for things we’ve heard that people misunderstand – whether it saves more energy to turn off an office light for an hour or leave it on (turn it off); do we really recycle paper or does it just go in the dumpster (we really recycle it!); why we don’t use vinegar and baking soda to clean; and an explanation of how power is still being used even when things are “turned off” to encourage smart strip usage.
  • Two “personal responsibility” tip lists – the first on paper consumption, what they can do personally to reduce, reuse and recycle paper the second, their top 10 suggestions for conserving energy.

I’ll post the staff page once I finish so you can see what I’m talking about.

2)We agreed on small signs that can go in various spots around the building to reinforce the info on the tip sheets for conserving energy and paper. They will all be branded with the same logo, a green leafy thing with the words “MHLS Goes Green” so they are easily recognizable and to help promote to our members and trustees that we’ve done a coordinated conservation effort. Signs will go on the copy machines to remind people to double side copies, near light switches to remind people to shut off lights as they leave for a meeting or for the day, etc.

3) We planned a staff education event with two parts, classroom time to go over the conservation tip sheets / recycling rules and a walk-thru of the building so everyone can learn how to “use” the building together. We’re planning to integrate opening and shut down procedures for security along with the conservation and recycling rules to help everyone get on the same page. We decided on 4 offerings, max of 6 people in each session to get through it in an hour or less. Our staff is super friendly and likes to chat and joke around when they get together so we figured 6 would be easiest to keep focused!

So the not-so-sweet part? We had a frank discussion about whether or not we could pledge ourselves to the Sustainable Hudson Valley’s 10% Challenge: to reduce our fossil fuel usage and to educate 10% of our constituents about energy efficiency options. While I know for sure we could slam dunk the education challenge the group came to the disappointing conclusion that we could not meet the 10% reduction in fossil fuel usage in the next year.

We’ve probably met the 10% challenge in past years (weatherization, turning down thermostats, water heater, wrapping the water heater) but have plateaued to some degree. At the moment, we are stymied by our budget woes.Since we’ve already implemented the free options and, right now, can’t afford even our next low cost solutions (lamp replacement, water cooler upgrade, etc.) the group felt we’d be setting ourselves up for failure. Next on our list is new windows or at least storm windows and we’ve been unable to come up with a match for the State Construction grant due to our budget situation. Solar panels are on the list, but again, grants cover half and we have no capital budget at this point.

While this may be a short term set back I’m not convinced we can’t do the 10% this year. I’m going to crunch some numbers, call some folks and take a hard look at what 10% looks like and maybe re-pitch this opportunity to the group. Stay tuned!!

“What does it mean to “be green”?

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Nice, concise summary from Tufts University’s Office of Sustainability:

Being green is a commitment to:

1. discover best practices
2. innovate when solutions don’t exist
3. reduce waste and inefficiencies
4. adopt and embrace new habits
5. measure and celebrate progress.

You do these things every day; now try doing them with a green lens.



Go Green Cheer (includes directive for a “rabid frenzy”!)

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As I poked around library web sites in MA to find out what they were doing in conjunction with their Summer Reading Program theme of “Go Green” I came across this gem – the “Go Green @your library Skit” which includes a number of “cheers” that I would pay good money to see done in my libraries!

Favorite line from the script? “(Continue for as long as it takes to whip students into a rabid frenzy of excitement. Teachers will love you for this. Conclude with lots of cheering and jumping around)”

Here’s a teaser:

Encore Bonus Cheer:
Lib 1: Global warming got you down?
Lib 2: Go to the library in your town
Lib 1: Soon there won’t be any school.
Lib 2: But books will always keep you cool.
Lib 1: Recycle a can or plant a flower
Lib 2: Knowledge is a sustainable power!
In Unison: Reduce Reuse Recycle and READ!!!

Go Green @your library in Massachusetts

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Massachusetts is doing Go Green @your library as their Summer Reading Program theme this year! “Reading Helps Grow Big Ideas” is their tag line. Teen theme: tnk grEn.

Some of the programs that caught my eye:

Looks like the Memorial Hall Library (Andover, MA) is extending the theme into the Fall, they’ve got some great programs lined up:

  • Greener Living Fair
  • Mercury Thermometer Exchange
  • Community Shredding event
  • Green Transportation program with featured speaker John F. Paul, AAA’s Car Doctor
  • “Climate Change in New England” Led by Tina Woolston, Project Manager for Sustainability at Earthwatch Institute.
  • “How to Live a Greener Lifestyle” presented by Dan Ruben, Executive Director of Boston Green Tourism

This line up gets you thinking – who in your community could come and do a presentation at your library? You don’t have to live near a major metropolitan area to find experts in the fields of conservation, energy efficiency, natural habitats, recycling, eating local… Most speakers in these fields are looking for opportunities to spread the word – invite them in!

Green Team Meeting #2

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Today was our second Green Team meeting and it went really well.

  • We reviewed the benchmark data gathered since our last meeting:
    • electricity usage in both buildings
    • gas consumption for both buildings
    • paper recycling levels
    • solid waste recycling levels
  • Options for providing safe drinking water for staff and guests were reviewed in light of the decision to stop providing serving bottled water – bottleless water cooler option looking very attractive (not to mention a lot cheaper than what we’ve been doing). Decided we needed to think about it more and will revisit this at our next meeting.
  • Reviewed the results of our complimentary lighting audit done for by a consulting firm that works with our utility company. I need to double check the numbers but it looks like we could completely convert our lighting in the office building to T8s, get a 50% rebate from our utility AND payback the remaining cost through energy savings in 1.21 years. Not to mention the on-going savings after that.
  • Then came the fun stuff. Over the past three weeks we challenged our coworkers to come up with “green” ideas. Anything goes – that was the only parameter! I received 130 ideas! I’ll share the best ideas in a later post but just wanted to say that at this stage the act of asking everyone had so much benefit:
    • Staff buy-in for change
    • Revelation that some were unaware of existing recycling and energy saving rules already in place building-wide – really made us think about how we convey the rules and how staff are oriented to the way things should be done
    • Behavior is already starting to change – more people are turning off lights in unoccupied offices and rooms, more people are using ceramic mugs rather than disposable cups for coffee…
    • Excitement that they can help the System save money by changing how we do things – people were so anxious to help, it was wonderful
  • Next steps identified:
    • Codify existing rules related to recycling and energy savings and create a staff web page so people can reference the info – things like what is recyclable, who is responsible for turning off lights, making sure everyone is turning off computers/monitors at the end of the day…
    • Create tip sheet on reducing paper use based on the input from staff gathered over the last month
    • Work with the Computer Operations Department to audit all computers and printers in the building to make sure they have basic energy saving settings in place and to develop how-to info for people that want to adjust the energy saving settings
    • Use input from staff to create a checklist of things they can personally do to reduce energy consumption
    • Develop a staff education event to orient them to the building, how they can play a part in reducing, reusing and recycling

So for those of you in our member libraries – the Business Office won the MHLS Go Green Challenge – they came up with twice as many ideas as the other two floors. Doris, our receptionist, was the champ, I got more ideas from her than anyone in the building! Go Green!

MHLS Green Team

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So I took the plunge and called a meeting to start a Green Team at work.

Started by having the building manager, financial manager, interim executive director and my assistant meet to talk about the feasibility of moving forward to help our workplace be “greener.”

Luckily they were all on board and willing to play along with me!

We chatted for a bit about things we’ve already done or are doing and realized we needed to benchmark or at least measure where we are now so we can measure success. So the first action item out of the gate was split between the financial manager – Linda and our facilities manager – Chris. They are going to gather info on:

  • how much electricity we use
  • how much we paid for electricity last year
  • how much gas we use
  • how much paper we currently recycle
  • how much solid waste we currently recycle

A few years ago we had a NYSERDA energy audit and since our funding situation has been so bad we couldn’t follow up on many of the suggestions so we decided to stop letting ourselves be limited by that so I’m going to dust that off and revisit the recommendations and start looking for incentives/reimbursements/grants or at least add these things to our facility plan.

Chris had heard about a new energy audit program through our electric company so he’s going to schedule that.

We decided we couldn’t just dictate ways to work and be greener so we decided to pool the collective wisdom of our coworkers. So I volunteered to poll the staff. I turned it into a competition. There are three floors to our building so it’s floor against floor. Prizes have been promised but really it’s the bragging rights that motivates!

I’m encouraging ideas related to energy efficiency, waste reduction/recycling, water efficiency, healthier choices. . . whatever they can think of.

I decided after the first submission I got to not pre-judge the ideas just yet. I’m just popping them all into a spreadsheet to count up which floor is in the lead (first floor is way ahead after the first week!)

The Green Team steering committee will meet again at the end of the month to check out the ideas submitted, review the energy audit info and checkout the data Linda and Chris collected.

I’m glad I finally took the plunge, it has been more well received than I expected and I can’t wait to see what happens next.

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Bottled Water Battle

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At our April 2010 Greening Your Library workshop we tested supplying tap water instead of bottled water and guess what, no one said a word. We’re not even sure anyone noticed.

@MHLS our new interim director, Merribeth Advocate (a master at reducing costs), just declared we will no longer purchase bottled water to supply at our workshops. Good for the environment and good for our ever shrinking budget!

Facts about bottled water:

  • Bottled water isn’t necessarily purer than tap water. An investigation by the Environmental Working Group, released in October 2008, found chemical contaminants in every brand tested — including disinfection byproducts, fertilizer residue, and pain medication. [1]
  • 80 percent of plastic bottles end up in landfills or are burned in incinerators [2] that’s 3 billion pounds of waste annually. [3]
  • 17 million barrels of oil are used in the production of water bottles annually…enough to fuel 1 million cars for a year. [3]
  • See also, NYTimes article “The Battle Over Bottled Water” from their Green Blog